Plan a group pilgrimage

Send us the form above and we will reply within 48 hours to set up a call. After the call we send a written proposal with a day-by-day itinerary and pricing. We adjust it with you until it fits your group. Once you sign the contract, we build your trip page and open registration.

No. Proposals are free and there is no commitment until you sign a contract.

At least six months. For spring and fall, the busiest seasons, we recommend nine to twelve months. Planning early gives us more choice of hotels, flights, and reservations at better rates.

Most groups have at least 25 travelers. We can accommodate smaller groups case by case. Our coaches seat 52, so we usually suggest no more than 45 per coach. Larger groups travel with two coaches, and we have run trips for as many as 180 people.

Yes. Every ProRome pilgrimage is custom built. Our team in Rome plans each itinerary and can add or change sites, Masses, and special visits for your group, subject to availability.

We do. Each traveler registers on your trip page and pays ProRome directly. Deposits are paid online at registration, and installments are paid through the ProRome Portal. You never collect money or chase payments.

Yes. Every group includes one free place for the chaplain or leader. We can build in additional free or discounted places if your group requests them.

Group leaders have access to the ProRome app, where you can see your list of travelers as registrations come in.

We keep a waiting list. Travelers can email office@prorome.com with their names, emails, and phone numbers to be added.

A ProRome tour manager travels with your group from the first morning to the last. Tour managers are trained by ProRome, hold degrees from Catholic universities, and teach the history and faith behind each site.

Yes. Daily Mass is built into every itinerary, and we reserve churches and chapels for your group in advance.

Most groups fly together on a group fare we arrange. Group fares hold a guaranteed seat and price for every traveler, allow name changes until a few weeks before departure, and include checked luggage. On adult trips, travelers may book their own flights instead and receive a discount. For school trips, the school decides.

A group fare locks in one price for every traveler months in advance and carries flexible terms that cheap individual fares do not. That protects the group from price increases but can cost more than the lowest early fares. Our Airfare FAQs explain this in more detail.

Adult groups stay in four-star hotels unless the proposal says otherwise, chosen for easy coach access. Student groups stay in religious guest houses that are simple and comfortable. Rooms are double occupancy with private bathrooms, single rooms are available on adult trips for an extra fee, and the chaplain always receives a single room.

Yes. We send every dietary need to the hotels and restaurants in advance and confirm it on site.

Every traveler receives a welcome note in the mail after registering, a free travel insurance quote, access to the ProRome app, an invitation to a pre-trip Zoom meeting with the whole group (with the recording sent afterward), and a ProRome trip box about four weeks before departure with luggage tags, a prayer book, a lanyard, a travel care package, and a journal.

We send every registered traveler a free quote from Allianz. We strongly recommend it, since it can cover trip cancellation, medical care abroad, evacuation, lost luggage, and delays. See our Travel Insurance page for details.

Each traveler needs a passport book valid for at least six months after the return date, and we need passport details well before departure for airlines and hotels. Travelers should apply or renew as soon as they register. Our General FAQs cover passports in detail.

Your tour manager handles problems on the ground with the support of our team in Rome and our office in Virginia. We follow a written crisis management plan, and the ProRome app lets us send updates to the whole group at once.